Help and Support

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Review and shortlist student placement applications.
Contact your preferred candidates directly for an interview and notify unsuccessful applicants via email.
Notify the students of the outcome of their interview and arrange an initial meeting to discuss the terms of the placement and expectations.
Confirm final student/s’ selection with the WIL team via email.
Complete the Placement Proposal Form (PPF) – the student will send this via Docusign.
Await formal approval from WIL Health Team. This confirms Deakin Insurance coverage.
Access training modules on Health WIL Placement site to prepare for supervision. You can also review further resources and FAQs.
Arrange suitable workspace, equipment, and resources for the student.
Check if the student requires any reasonable adjustments. (Please refer to the FAQ: How to support students with any disability or health condition/s).
Provide practical information (security access, dress code, parking etc).

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Be mindful this could be the student’s first professional experience; help them to feel welcome and settle into the new environment.
Introduce the student to their supervisor and team.
Show them their workspace, fire exists, key resources and amenities.
Explain communication and reporting preferences, and relevant workplace policies (OH&S, social media and privacy etc).
Assist with computer and system access.

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Introduce key personnel major policies, protocols, location of resources, online dress code, online occupational health and safety and workplace expectations.
Confirm the student has required equipment, software, access and cybersecurity protections.
Explain your availability and preferred communication methods.
Connect the student with core team.
Establish communication frequency and expectations (feedback, mentoring, questions).
Review online etiquette and organisation specific guidelines.
Provide opportunities for virtual networking and social connection.
Explain communication channels and usage. (email, phone, instant messaging platforms, and meetings etc).
Explain online safety requirements. (software, protocols, multi-factor authentication, device security).

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Hold regular supervision meetings to review goals, process and/or challenges.
Provide clear expectations and on-going feedback. (verbal and written).
Acknowledge strengths and what the student is doing well.
Encourage questions, critical thinking and problem solving. Promote learning environment by encouraging students to ask questions and offer their own ideas.
Prompt the student/s to reflect on successes and challenges.
Explain how the student/s work fits within the broader organisation.
Provide ownership with suitable tasks or projects.
Check understanding by asking the student to summarise instructions.
Notify the Health Work Integrated Learning team via email early if the student is struggling with placement objectives.

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