Help and Support

 01

 02

 03





Understand the requirements of the placement as laid out in documentation and information provided
Identify appropriate experiences, tasks, projects tailored to students
Identify placement requirements (police check, WWCC, vaccinations etc.)
Assign a supervisor to the placement
Submit an online Placement Brief to the Health Work Integrated Learning team with the details of the offered placement tasks/projects
Once a student has been allocated to your organisation, attend an initial meeting with the student to discuss the terms of placement and expectations via completion of the ‘Placement Proposal’ form
Arrange and provide adequate workspace, equipment, and resources for the student to use during their placement
Check if the student requires any reasonable adjustments during their placement due to their health condition, such as extended timelines for completing a work task. (Please refer to the FAQ: How to support students with any disability or health condition/s)
Ensure students are aware of security access details, dress code, parking arrangements and any other relevant information



Understand that this might be the student’s first formal contact with an organisation and that they may be a little shy, unconfident, or nervous, so helping them feel comfortable and orienting and socialising them into your organisation is important
Ensure the student is introduced to their supervisor and team members
Ensure the student is familiar with the location of their desk, fire exits, relevant resources, and other amenities
Identify preferred communication and reporting methods
Assist the student with computer access and login
Ensure the student is made aware of relevant policies, such as OH&S, social media and privacy etc.



Induct the student into your workplace, including introduction to significant personnel, major policies, protocols, location of resources, online dress code, online occupational health and safety and workplace behaviour
Check that the student has the necessary equipment and software to undertake online WIL with your organisation (bandwidth, specific platforms, cybersecurity protections)
Ensure the student is aware of your availability and identify preferred communication and reporting methods
Connect the student with key organisational personnel with whom they will be working
Establish modes and frequency of communication (including providing
instructions, guidance, feedback, mentoring, questions, evaluation)
Review online etiquette with students especially organisation-specific standards
Provide student with online opportunities to meet a range of personnel, join in-house networks, and socialise to optimise their time with you and minimise isolation
Utilise multiple communication tools with students including an online platform, email or phone and on a one-on-one basis, work team basis or broader group basis
Provide training or guidance on what working safely online in your organisation means (software, protocols, multi-factor authentication, securing electronic devices, privacy, cyber security)



Arrange regular supervision meetings with the student for mentoring and to discuss goals, process and/or difficulties
Clarify expectations with the student and make adequate observations of the student’s work, providing ongoing feedback (both verbal and written) to ensure learning progress
Observing and acknowledging things that students are doing well, as this is a strong motivator and learning reinforcer
Promote learning environment by encouraging students to ask questions and offer their own ideas
Encourage students to find their own answers before coming to you
Ask students to reflect on successes and failures to foster professional evaluative judgment skills
Provide students with the ‘bigger picture’ so they understand where their work fits with your organisation
Remain patient and understanding as this may be the students’ first experience with work related activities
Where possible, provide students a sense of ownership over the work they are doing e.g., offering discrete projects
Check for understanding with the student by asking them to explain back to you what you would like them to do
Notify the Health Work Integrated Learning team via health-wil@deakin.edu.au as soon as it becomes apparent that the student is having difficulties meeting the placement objectives.



Provide your student with final feedback and complete a Supervisor Report
If you are satisfied with the student’s placement performance, provide your contact details as an employment referee

